Many people risk wasting nearly 4.5 hours a week looking for paperwork. This can increase stress and lower productivity in the workplace.
Although many businesses are moving all their document storage to the digital world, most companies cannot convert everything into digital. This is why it is essential to have some binder ideas to safely organize and store your company’s important documents.
A binder is one of the best ways to ensure nothing gets misplaced or damaged. Here is everything you should know about binder organization.
Top Binder Ideas
One of the best ways to organize a binder is by storing everything alphabetically. The alphabetic filing system is still one of many companies’ most common storage methods.
This is where you can organize binders and divider tabs to separate names of businesses, people, places, and so much more in alphabetical order from A to Z. This is an incredible system if you need to look up client names and the correct files.
If your database of clients is extensive, consider using divider tabs or separate folders for each contact. Then it helps to keep everything clear by labeling the top of all your folders with the contact’s first and last names.
When you sort documents alphabetically, you can split everything into four sections (A-F, G-L, M-R, and S-Z). One binder can be used for each section if you need more space.
Using Numbers
Another efficient way of organizing files is by using a numeric style. With a numeric binder filing system, you should store all your files sequentially. This can be done by assigning numbers to your clients/files.
Numeric filing is one of the best ways to maximize efficiency, and it boosts productivity because numbers are easier to recognize and file.
Instead of an alphabetic system where you need to remember names to look up a document, you can set up a numeric system for all your files and records. Terminal digit filing is a form of numerical binder organization.
Here you will organize the numbers sequentially but only use the last two digits of the assigned numbers for your clients. This filing system is excellent for businesses with many records, but small companies should only require a few numbers to organize their files.
Numbers And Alphabets
Another way of organizing files is by using the alpha-numeric binder organization. This system involves both numeric and alphabetic filing systems.
You can sort your files alphabetically before looking up their numbers. You will need to organize a relative index to stay on track with all the number codes you have assigned to alphabetic categories.
However, this will make life much easier, especially if you have clients with the same name and do not want to get them confused.
Different Categories
Finally, category organization is also another excellent way of organizing essential documents. All your records will be broken down into selected categories.
Then you can manage these categories using numbers or alphabets. This can be done with divider tabs in your binders to keep everything separated.
Then you will quickly look up crucial records without turning your entire storage room upside down. Check out these custom binder tabs to maximize your filing system’s efficiency.
Maximize Filing System Efficiency Today
Now that you know the best binder ideas, it is time to revamp your filing cabinet to ensure that all your records are safely stored and easy to look up.
Remember that custom binders can give you the chance to be creative. Even though making files and sorting them can be dull, you can bring in a lot of colors and brand personality to make binder organization more fun.
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